'24/'25 5th Ave Rental Request Form

Event Organizer Contact Information

Thank you for your interest in the Fifth Avenue Cinema.

The second theater in the Fifth Avenue Cinema is often used by student organizations, departments and off- campus organizations for small events and film screenings. This form begins the process of booking your event in the second cinema. The process is complete when you receive confirmation from the cinema's coordinator and approval from your SALP advisor.

As a reminder:

Your request must be submitted AT LEAST 14 DAYS IN ADVANCE of the event.
This rental form is ONLY for FRIDAY, SATURDAY, or SUNDAY rentals. For weekday use, contact Conferences & Events.
There is a cost associated with using the second theater.
Usage is at the discretion of the leadership of the 5th Avenue Cinema.
No amplified sound is permitted in the second theater, nor are any other activities which may interfere with regular film screenings.
It is your responsibility to secure a public performance license for any film screened at the cinema. It is your responsibility to ensure that your film usage is in compliance with federal laws related to copy write infringement. Please contact us with any questions about obtaining public screening rights.
We are unable to do any additional promotion or advertising of your event. This is strictly a space rental.
All food and beverage brought in is to stay within the rented theater space, and properly disposed of before departure time.
Friday/Saturday rentals can be accommodated after 5pm, Sundays after 3pm.
Rentals do not exceed 4 hours

PSU Organization Name

Please select your organization. If you are not part of an organization, please select "None." If your organization is not listed but internal to PSU, select "Other."

Index Code

If you are not part of an organization or department, please enter "N/A."

Primary Contact Name

Primary Contact Email

Name of the Event

Is this event facilitated by a non-profit organization?

Yes

Event Date

Please give your preferred date or dates for this event.

Description of the Event & Name of Film

Please describe the nature of this event and the program itinerary. If you are showing a film, please give the title of the film and the year it was produced.

Approximate Times of Event

Event planner arrival time

Guest arrival time

Start of film/programming

Event end time (please expect 15-30 min after film/programming end for people to leave, clean up, and tear down).

Any other important times if any (ex. social hours, breaks)

How many people are you expecting to attend your event? Our capacity is 100.

Is this event private or open to the public?

Private

Public

Popcorn

For a fee of $25, we will provide your guests with free popcorn.

Yes, I would like you to provide popcorn to my guests. I understand I will be charged $25 for this service.

No popcorn for us, thanks.

Would you like assistance in obtaining public screening rights to show a film?

Yes

I'm not sure, please contact me.

Anything we missed?

Please indicate any questions or concerns you have. We will email you within 2-3 business days.

Required

Terms and Conditions

I understand and agree to the following:

1. The auditorium is equipped with a digital projector, stereo sound, DVD/BluRay player, and computer. The cinema does not accommodate DCP or 35mm rentals.
2. This is a space rental and not a theatrical booking. It is your responsibility to staff, manage, and promote the screening. We will be available for technical support and concessions.
3. In nonacademic settings, screening films without obtaining permission is a criminal action. You also understand that it is required secure a public performance license for any film screened at the cinema. It is your responsibility to ensure that your film usage is in compliance with federal laws related to copyright infringement.
4. For PSU Departments or Student Organization: You affirm you are a signer on the account referenced in this application, and grant permission for that account to be directly billed for expenses related to the use of the Fifth Avenue Cinema for this event.
5. Event space requests made less than 2 weeks prior to the date of the event may be denied.
6. For Departments and Off-Campus Organizations: Changes or cancellations must be made 48 hours in advance of the event in writing to 5thaverentals@pdx.edu. Cancellations at least 48 hours in advance will not accrue any charges. Changes made with less than 48 hours notice will result in the full fee for the event being assessed. Additionally, it may not be possible to accommodate changes in less than 48 hours. Payment is due the day of the event.
7. For Student Organizations: Changes or cancellations must be made 48 hours in advance of the event in writing to 5thaverentals@pdx.edu. In the case that 5th Avenue Cinema is notified of event cancellations with less than 48 hours notice, the student organization will not be allowed to utilize 5th Avenue Cinema services for the remainder of the fiscal year. Event cancellations caused by acts of nature or other causes unrelated to the student organization do not apply.
8. PSU Students and non-student-fee funded organizations will be charged $18/hour for rentals during regular screening times. PSU staff and departments will be charged $30/hour for rentals during regular screening times. The general public will be charged $100/hour during regular screening times. No rental by any party shall exceed 4 hours.